Construction records

Electronic construction records for the virtual building authority - digitisation, access and reproduction have never been easier

Over and beyond the life cycle of buildings or installations there are repeated occasions when immediate access is needed to the relevant construction documents, perhaps because there is a legal point at issue. Today the documents take up a considerable amount of storage space, especially old files subject to permanent retention requirements.  Varying formats up to A0 size further complicate the entire system and rapid access can rarely be guaranteed. It is not only looking for documents which is an unwelcome task but it is also difficult to find the time to put them back in the right place. The condition of the documents suffers, and original documents which have been taken out of the filing system are temporarily unavailable for others. Thankfully, since the arrival of the DMS, more recent contracts are stored in electronic form, but the mixed media archives which are generated in this way need a great deal of organisation and management.

One combined system for old and new construction records

If you avail yourself of the file digitisation service provided by IMR we will liaise with you to systematise the archiving of your old files and provide you with your new construction documents. The two systems will be synergised and share the same indexing system. It is even possible to have the filing system completely reorganised. Our services begin where your contractual documents are stored, such as the actual shelf system. We pick up all your documents, digitise and index them to your specifications and provide them in the required format at the correct interfaces for further processing in the document management system. The IMR service boasts many features over and above standard practices, such as guaranteeing to retain documents in their original order irrespective of the sizes of paper involved in the scanning process. Centralised processes are available in one share file afterwards, e.g. in the widely used PDF/A form. Our colour scanning technology enables the documents to be faithfully reproduced in detail and provides an ideal master for OCR processes. The full text can thus be stored in the case of typeset documents. You can also have the documents individually indexed, if required, which is useful later for automated searches, e.g. with file type, document type, scan date - the options are virtually unlimited. The more indexes, the further you can extend any searches at a later date.

It's worth a try.

Talk to us. We will be pleased to demonstrate such data input processes for you, using complex construction files and your target index values, and will show you the potential end result.

This offer is non-binding and free of charge. We will then be pleased to give you an individual quotation.

Please contact:

IMR Image-Management GmbH
Neue Weilheimer Str. 14
73230 Kirchheim
Mr Jürgen Rüdinger
+49 7021 485078

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www.imrgmbh.de

Digitisation of construction records

Inclusive of free test

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Documents up to DIN A0 size

Thumbnails

TIFF G4, JPEG, PDF, PDF/A, LDF

PDF/A compression = TIFF file size

Business process management

OCR for searchable PDF files

Manual corrections

Input of title block data on drawings

DataMatrix (2D)

Bar codes

Colour scanning for details

Interface-compatible provision of results (images + index)

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Free
real-time test