Contract documents

Organise your contract documents into an electronic archive where they can be accessed directly by all administrative staff.

Contractual documents are of great value, not only to your company but also to the lawmakers. They demand that some contract documents be kept for many years after the end of the contractual relationship. As a result, the archives grow and it takes longer and longer to find individual documents. It is not only looking for documents which is an unwelcome task but it is also difficult to find the time to put them back in the right place. Consequently, original documents which have been taken out of the filing system are temporarily unavailable for others. Thankfully, since the arrival of the DMS, more recent contracts are stored in electronic form, but the mixed media archives which are generated in this way need a great deal of organisation and management.

Modular efficiency principle: from the scan index to multiple indexing.

The file digitisation service supplied by IMR will provide you with all conceivable options. Our services begin where your contractual documents are stored, such as the actual shelf system. We pick up all your documents, digitise and index them to your specifications and provide them in the required format at the correct interfaces for further processing in the document management system. The IMR service boasts many features over and above standard practices, such as guaranteeing to retain documents in their original order irrespective of the sizes of paper involved in the scanning process. Centralised processes are available in one share file afterwards, e.g. in the widely used PDF/A format. Our colour scanning technology enables the documents to be faithfully reproduced in detail and provides an ideal master for OCR processes. The full text can thus be stored in the case of typeset documents. You can also have the documents individually indexed, if required, which is useful later for automated searches, e.g. with file type, document type, scan date - the options are virtually unlimited. The more indexes, the further you can extend any searches at a later date. At the end of our service chain you decide if you want us to arrange for the documents to undergo a certified destruction process, if you want us to put them back on the shelf, or whether you would prefer one of our alternative storage options.

It's worth a look.

Talk to us. We will be pleased to demonstrate such data input processes for you, using example confidential documents and your target index values, and will show you the potential end result. This offer is non-binding and free of charge. We will then be pleased to give you an individual quotation.

Please contact:

IMR Image-Management GmbH
Neue Weilheimer Str. 14
73230 Kirchheim
Mr Jürgen Rüdinger
+49 7021 485078

Contract documents

Inclusive of free test

Contract documents are subject to strict safe-keeping requirements

Sabanes-Oxley Act
EuroSOX

Compliance legislation

Product liability

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• Construction records
• Insurance documents/
• Insurance policies
• Personnel records
• Bank customers
• Project documents
• Structural calculations
• All documents relating to
  product warranties
• Patents/licences
• Purchase agreements
• Brokerage agreements
• Medical records
• Customer contracts

etc., etc.

Business process management

TIFF G4, JPEG, PDF, PDF/A

Colour scans up to DIN A0

Certified document destruction

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Free
real-time test