Digital mail processing

Take the pressure off your budget with digital mail.

Time is of the essence when it comes to dealing with incoming correspondence. Small and medium-sized enterprises are primarily faced with the question as to whether it is more efficient to sort and distribute mail by hand or machine. Processing mail is a complex and time-consuming task because of the need for immediate delivery of many documents to several departments. The majority of existing digitisation solutions are suitable for standard cases but not for special cases - which make up the bulk of the correspondence. In most cases it doesn't pay to develop an in-house solution with custom software. IMR is the ideal business partner for digital mail processing tailored to your requirements and based on the most efficient available standards.

Mail processing with time savings

IMR can set up your inbox with an optimally tailored solution at local level - consisting of a scanner and a link to the communications server.

The advantage is that the customer has no investment costs for hardware or software under the service agreement. Depending on the agreement in any given case, all the incoming mail - or specific documents only - are scanned and digitised. Your members of staff can do these manual tasks themselves or you can outsource the job to IMR as well.

The system at IMR scans the content, indexes the document and forwards it, like any mail distribution service, with comments as dictated by your policies and procedures, to all the relevant people and departments - a document can have any number of recipients. The documents are sent via defined interfaces or by email to specified recipients. We provide the documents in the format requested by the workstation in any given case, e.g. TIFF, JPEG, PDF, PDF/A with or without full text, or other formats. We follow up any special cases which cannot be automatically processed with absolute certainty. As time goes on, an ever higher degree of automation is achieved in an ongoing internal process of self-teaching and coordination via our reporting service for all cases which cannot be routinely classified. The route taken by every document can be traced internally thanks to the systematic approach and high degree of transparency from initial correspondence all the way through to the workstation where the document is processed - nothing is left lying around or goes missing.

The alternative: simply outsource the digitisation process

In all cases where an on-site system is not feasible, we can offer the use of IMR's high-tech systems. The mail goes to the IMR data processing centre every day where it is promptly digitised and made available with equal speed and efficiency.

A no-obligation test is worthwhile.

Talk to us. We will be pleased to demonstrate how we would process your incoming mail - including in special cases - and what the end result would look like. This offer is non-binding and free of charge. We will then be pleased to give you an individual quotation.

Please contact:

IMR Image-Management GmbH
Neue Weilheimer Str. 14
73230 Kirchheim
Mr Jürgen Rüdinger
+49 7021 485078

This e-mail address is being protected from spambots. You need JavaScript enabled to view it

www.imrgmbh.de

Mail processing:

Inclusive of free test

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• Letters
• Invoices
• Delivery notes
• Purchase orders
• Enquiries
• Forms

etc.

Hardware and software provided under service agreement

= No upfront investment costs

File formats

TIFF G4, JPEG, PDF, PDF/A

OCR scanning

Classification

Indexing

TXT, CSV, XML and PDF/A incl. full text

Reporting

Results supplied to customer server

Defined interfaces

By email to clerical staff

Optional:

Documents scanned at IMR e.g. by mailbox diversion

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Free
real-time test